Bookkeeping and tax for medical businesses • Personal tax returns for individuals

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Do you take over my bills and invoicing if I want that too?

Yes. Hunter Green CPA offers accounts payable and accounts receivable as add-on services for owners who want more than just bookkeeping handled.

Accounts payable means your bills get tracked, scheduled, paid on time, and recorded properly in your books. You forward a vendor invoice, and it gets taken care of from there. No more sitting down at the end of the month wondering what still needs to be paid or scrambling when something slips past the due date.

Accounts receivable covers invoices going out, payments tracked, and follow-ups logged when clients are slow to pay. This matters because work that gets invoiced promptly gets paid sooner. Every day an invoice sits unsent is another day before cash hits your account. Having someone else send invoices and track payments keeps revenue moving without you thinking about it.

These are convenience services for owners who want the whole back office off their plate. If you’re running a med spa, therapy practice, or home care agency on top of clinical work, you probably don’t have time to chase down vendor payments or follow up on late invoices. Having a CPA for medical businesses handle it means one less recurring task pulling you away from patients and operations.

Both services start at $100 per month, on top of regular bookkeeping. The actual price depends on how many bills you pay and invoices you send, but most medical business owners fall within that starting range.

Since the same firm handles your books, every bill paid and invoice collected gets recorded correctly without anything falling through the cracks. You get one place for all your financial records rather than separate systems that need to sync up.

If you want the whole financial back office handled in one place, book a consultation and we can talk through what makes sense for your situation.

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More Questions

Cash basis or accrual: which fits a medical business?

Cash basis is simpler and works for many small practices, but insurance reimbursement lag and prepaid packages mean medical businesses often need accrual-style visibility. Many owners start with cash-basis books while tracking receivables and package liabilities separately.

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Where do caregiver overtime rules stand right now?

The federal rules are in flux. The DOL has proposed reinstating the companionship exemption for agencies, but the change is not final and many states require overtime regardless. The safe approach is to budget and pay as if overtime applies.

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The IRS sent me a letter. How bad is this?

Probably not as bad as you think. Most IRS letters are notices about a specific question or discrepancy, not audits. Even audit letters describe a defined process with steps and deadlines that can be managed.

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How do quarterly estimated payments actually work?

The IRS requires self-employed individuals to pay taxes throughout the year via four quarterly payments. Missing these payments triggers penalties even if you pay the full balance in April. Safe harbor rules based on last year's tax make the amounts predictable, and clinicians with W-2 jobs can sometimes increase withholding instead.

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How long do I need to keep receipts and financial records?

Keep most business financial records for seven years to cover the IRS's standard audit window and extended periods for income understatement. Payroll records need at least four years. Cloud bookkeeping with digital receipt storage makes retention automatic rather than a filing cabinet project.

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How can I tell which of my services earn money and which just stay busy?

Track the direct costs that go into each service and compare them to what you charge. Many owners find that their busiest services aren't their most profitable, and without cost tracking there's no way to know which is which.

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Hunter Green CPA provides bookkeeping, tax preparation, and tax strategy for medical business owners across the United States. Alongside its business services, the firm prepares personal tax returns for individuals and families. Based in Oak Park, Illinois and led by Mason Hunter, a CPA with 10 years of tax experience and a background in corporate tax management.

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