Payroll System Setup & Training
One-time payroll system configuration with hands-on training so you can run payroll yourself with confidence. Hunter Green CPA sets up your system, typically on Gusto, gets withholdings and filings configured correctly, and trains you to run it independently.
The Setup
Running payroll sounds simple until you try to set up the system. There are withholdings to configure, tax jurisdictions to register, employee records to enter correctly, and settings that affect how filings get submitted. Getting any of this wrong creates problems that show up months later when a tax notice arrives or an employee’s W-2 is off.
Hunter Green CPA handles the setup work for you, typically on Gusto. We configure the system correctly from the start. Federal and state withholdings, tax filing schedules, direct deposit, employee information, and the pay structures your business actually uses. Once it is set up right, running payroll is just a matter of entering hours and clicking submit.
System Configuration
System Configuration
Federal and state tax registrations, filing frequencies, deposit schedules, and integration with your chart of accounts. We make sure everything is set up to file correctly and connect to your books through your Full-Service Bookkeeping.
Employee Records
Employee Records
Each employee entered with the correct pay rate, pay schedule, withholdings based on their W-4, and any deductions or benefits. This foundation is what makes every future payroll run accurate.
Medical Pay Structures
Medical businesses often have pay structures that go beyond simple hourly or salary. Home care agencies pay caregivers hourly with varying overtime rules. Therapy practices may pay therapists per visit. Med spas frequently pay providers on commission, with compensation tied to the treatments they perform.
The payroll system needs to handle all of this. During setup, we configure the specific pay types your business uses, whether that is straight hourly, per visit rates, commission percentages, or a combination. The system should match how you actually pay your people, not force you to work around its limitations.
Commission and Per-Visit Pay
Commission and Per-Visit Pay
For med spas paying providers on commission or therapy practices paying per visit, we set up the system to calculate compensation based on the structures you have defined. No more manual spreadsheet math before every payroll.
Mixed Pay Types
Mixed Pay Types
Many medical businesses have staff on different pay structures under one roof. Front desk hourly, providers on commission, managers on salary. We configure each employee’s pay type correctly so the system handles everyone.
The Training
Setup alone is not enough. You need to know how to use the system confidently. After configuration, we walk through the process with you hands-on. How to add hours, how to submit a payroll run, how to handle a new hire, how to correct a mistake. The goal is for you to run payroll yourself without needing to call anyone.
This is a one-time engagement, not ongoing payroll processing. Hunter Green CPA sets up your system and trains you to use it. From there, you run payroll independently. If you have contractors paid as 1099s, our 1099 Preparation service handles those filings when the time comes. And your payroll integrates cleanly with your Full-Service Bookkeeping, so payroll transactions flow into your books without extra work.
Hands-On Training
Hands-On Training
We walk through actual payroll runs together. You learn by doing, not by reading a manual. By the end, you know where to click and what to check before you submit.
Confidence Going Forward
Confidence Going Forward
The point of training is independence. After we finish, you can run your own payroll, handle common situations, and know when something looks wrong. If you would like to schedule a consultation to talk about setup for your practice, we would be glad to help.
Your Trusted CPA
Next Step:
A Short Conversation
Tell us about your business and what you need help with. We'll ask a few questions, explain how we can help, and tell you exactly what it will cost.